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Housing License

THIS SECTION IS CURRENTLY UNDER DEVELOPMENT.

For a PDF copy of the the Terms and Conditions of the Housing License, please click on the attached links:

TERMS AND CONDITIONS OF THE UNDERGRADUATE HOUSING LICENSE
Academic Year: Fall 2017 - Spring 2018
Monday, August 28, 2017 – Wednesday, May 9, 2018

1. Housing Rates

For specific rate information, please refer to the 2017-2018 Undergraduate Housing and Meal Plan Rates available on the Temple University Housing and Residential Life website at http://housing.temple.edu.

2. Housing Deposit

Students will submit a housing deposit of $250 that is applied to the students’ account for the first semester billing for residency in University housing.  Students who reapply for University housing will be asked to resubmit a $250 advance payment each year.  A housing deposit is required by all students to process a request for University housing.  This deposit is refundable until May 15, 2017 by cancelling a housing request through the MyHousing system on the TUportal.  Details about the Housing Cancellation and Release Policy and Process can be found in sections 6-8.

3. Billing and Payment

If paying by check or money order, payments must be made payable to “Temple University”.  The student’s account will be billed each semester.  All payments are made directly to the Temple University Bursar’s Office.  The name and student TU ID number should be on any check or money order submitted to Temple University.  Any outstanding balance (including unpaid late fees) may result in the student being removed from Housing, and their account forwarded to Temple University’s Credit and Collections Department.  The student’s account will be assessed a fee for checks returned for insufficient funds.  The student will be responsible for all collection and litigation fees arising from a delinquent account.

Students will be responsible for all charges during the occupancy period.  Charges are only prorated if the student has been officially released from the Undergraduate Housing and Residential Life License by the University.  Housing charges will not be prorated if the student elects to move in after the start of the license period. 

4. Term (License Period)

The Undergraduate Housing and Residential Life License will be effective the earlier of: 1) your designated move-in date, 2) the date you move into the residence hall, or 3) Saturday, August 26, 2017.  The license period will end on Wednesday, May 9, 2018 for the academic year fall 2017 - spring 2018.  Move-in dates vary for new and returning undergraduate students.  Students can access the fall 2017 and spring 2018 Move-in Schedule online on the University Housing and Residential Life website upon its release in July 2017 for fall 2017 and January 2018 for spring 2018.  Your right to occupy your assigned or booked unit is governed by the respective semesters’ Move-in schedule.  Dining Service is not available to students during the break periods listed below. Also, University housing is not available to students during the following break periods, except for those students assigned to 1300 Residence Hall, 1940 Residence Hall, White Hall, Morgan Hall, Edge Avenue North, Beech International Village, and the Temple Towers Apartments who apply for Occupancy Extensions (see section 13):

1. Fall Break: 12:00 p.m., Saturday, November 18, 2017 through 10:00 a.m., Sunday, November 26, 2017

2. Winter Break: 10:00 p.m., Wednesday, December 20, 2017 through 10:00 a.m., Sunday, January 14, 2018
(See Section 13 for more details about the fee for remaining on campus during Winter Break)

3. Spring Break: 12:00 p.m., Saturday, March 3, 2018 through 10:00 a.m., Sunday, March 11, 2018

5. Electronic Agreement of the Terms and Conditions

Students self-assigning housing accommodations and meal plans through the MyHousing website are responsible for abiding by all of the Terms and Conditions of both the Undergraduate Housing License and Dining Services Agreement.  Self-assigning your accommodations and/or booking a meal plan electronically legally and financially obligates a student for the fall 2017 - spring 2018 license period.  A copy of the Undergraduate Housing License can be found online at http://housing.temple.edu or can be requested by e-mailing housing@temple.eduTemple will provide a matriculated student, who is registered for a minimum of 12 credits and in good standing with the University, accommodations in University housing under the terms and conditions stated below.

6. Revocation of the Housing License

This Undergraduate Housing License is revocable if the University determines in its sole discretion that a student has violated this License. A student is in violation of the Terms and Conditions of this Undergraduate Housing License if:

  1. The student fails to pay fees or other charges when due.
  2. The student fails to become academically confirmed by University-stated deadlines.
  3. The student fails to become registered for a minimum of 12 credits and maintains a minimum of 12 credits by University-stated deadlines.
  4. The student or non-resident guest(s) violates policy as stated in the Temple University Student Conduct Code, the Undergraduate Housing License, the Rights, Responsibilities, and Resource Guide, and any other official University notification or publication designed for specific residential areas.
  5. The student refuses medical or psychiatric assistance when, in the opinion of a physician, psychologist, or licensed counselor, the resident is in danger or risks endangering others.
  6. The student has given false information in their Housing License, or other related forms or documents.

Temple University may require a student who violates this License to vacate the residential space immediately. If a student does not vacate the unit when required to do so, Temple University may, at a student’s expense, change the lock of a student’s unit and have all personal belongings of the student removed from the unit. Storage and handling of personal belongings left behind will be governed by section 19.

A student removed from University housing for violations of their License or through University Disciplinary action will be responsible for all housing and meal fees for the full semester period during which the student is removed from University Housing and Residential Life.  If the removal occurs during the fall 2017 semester, the student will also be responsible for 25% of the housing and meal fees for the spring 2018 semester.

Temple University also may revoke this housing license if, due to acts of God, the university is prevented from operating any university housing facility.

7. Cancellation Policy

The Housing License Cancellation policy below only applies from the point of initial booking through the first day students are scheduled to move-in for the fall 2017 semester.

Students who wish to cancel their Housing License must submit a Cancellation Request to the Office of University Housing and Residential Life by completing a “Request to Cancel the Housing and Meal License” form available online via the MyHousing website through the TUportal.  All requests must be submitted online.  Students with limited access to a computer can visit the Office of Assignments and Billing on the 2nd floor of 1910 Liacouras Walk to submit this form.  Cancellation penalties are assessed based on the submission date of a student’s request. 

The following is a schedule of penalties for cancellations:

All undergraduate students assigned or self-select housing

  • Prior to May 15,  2017Students may cancel their housing request with no financial fee.
  • From May 16, 2017 to June 7, 2017Students will forfeit the $250 advance payment of their Housing Deposit.
  • From June 8, 2017 to July 1, 2017Students will forfeit the $250 advance payment of their Housing Deposit and be charged an additional $500 cancellation fee.
  • From July 2, 2017 to August 28, 2017Students will forfeit the $250 advance payment of their Housing Deposit and be charged an additional $1,000 cancellation fee.

Special rules for students on the Wait List for housing

  • After a booking occurs, a student has 7 days from the date of their booking to cancel their housing request with no financial fee.
  • After 7 days from the date of their booking, will forfeit the $250 advance payment of their Housing Deposit and be charged an additional $1,000 cancellation fee.

Students who have failed to submit a cancellation request prior to the start of classes, regardless of the above cancellation schedule dates, are obligated to pay all costs, charges, and fees associated with living in University housing for fall 2017 and spring 2018 semesters unless the student is released from the University Housing and Residential Life License.  In order to be released from the University Housing and Residential Life License after the start of classes, a “Request to be Released from the Housing and Meal License” form is required to be submitted by the student and approved by the department.  This form is available online in the MyForms section of MyHousing via the TUportal.  All requests must be submitted online.  Students with limited access to a computer can visit the Office of Assignments and Billing on the 2nd floor of 1910 Liacouras Walk to submit this form.   

8. Release from the Undergraduate Housing License

After the start of classes, a student must submit a Release Request, requesting to be released from their Housing License by completing a “Request to be Released from the Housing and Meal License” form.  This form is available online in the MyForms section of MyHousing via the TUportal.  All requests must be submitted online.  Students with limited access to a computer can visit the Office of Assignments and Billing on the 2nd floor of 1910 Liacouras Walk to submit this form. 
 

Students who complete a Release Request and provide documentation must have these materials reviewed by University Housing and Residential Life.  Students will receive written confirmation of their release from the Office of Assignments and Billing in University Housing and Residential Life.
A student is only considered released from their Housing License with this written confirmation in which case the student remains financially responsible in accordance to the provisions listed below.

Students may be granted a Release from University Housing and Residential Life for the following reasons:

  1. Withdrawing from Temple University (Approval from school/college required)
  2. Transferring to another College or University (Transfer acceptance letter from new school/college required)
  3. Graduation (Copy of application to graduate required)
  4. Attendance at a Study Abroad Program (Acceptance letter from Study Abroad program required)
  5. Participation in a Full-time Internship (Acceptance letter from company of internship required)
  6. Required participation in Government Service (Service letter from government required)
  7. The student’s death (Death certificate required)
  8. Academic Dismissal (Dismissal letter from school/college required)
  9. Extenuating Circumstances.  Students who wish to request a release from housing for extenuating circumstances will need to complete the|
    Petition for an Excused Release Due to Extenuating Circumstances Form.  Extenuating circumstances refer to situations that are beyond a student’s control and which inhibit continued enrollment at the University.  These circumstances include the following situations:
  • Serious medical condition
  • Serious family emergencies
  • Other extenuating circumstances

Students who are granted a release from University housing under these conditions will have their housing and meal plan charges prorated from the start date of the license period through the date of their official check out of University housing.  Students will not be assessed an additional release fee.

Students who are granted a release from University housing for any other reason will have their housing and meal plan charges prorated from the start date of the License period through the date of their official check out of University housing.  Further, these students will be assessed a charge equal to 25% of the total value of the remaining balance of their housing charges for fall 2017 – spring 2018 as a release fee.  Once released, students can continue or change their current meal plan at no additional penalty, or cancel their current meal plan and be assessed 25% of the remaining value of their meal plan as a release fee.

Students who are not released and still choose voluntarily to move out of University housing will continue to be held responsible for all housing and meal charges for the balance of the license period.

Release fees are associated with a student’s length of stay and their official check out date.  Students are encouraged to contact the Office of Assignments and Billing in University Housing and Residential Life immediately if a student plans to move out of University housing.

9. Assignments

Temple University reserves the exclusive right to assign and reassign as many students to a unit as necessary and to make assignments at any time within its sole discretion.  Temple University also reserves the exclusive right to reassign students to another unit within its sole discretion. The University does not discriminate unlawfully based on a student’s race, gender, age, religion, national origin, sexual orientation, gender identity, or disability with respect to housing assignments.  A student may request a change in their assignment by receiving written approval from the Office of Assignments and Billing or their respective Resident Director.

In order to permit roommates to contact each other prior to moving in, University Housing and Residential Life will share with a student the name(s) and e-mail address(es) of any roommate(s).

10.  Overbooking

For fall 2017  - spring 2018, University Housing and Residential Life may temporarily assign students to floor lounges in “1300,” Johnson or Hardwick Halls. 

11. No Shows

New and Returning Resident Students with a housing assignment who have not registered for classes and have not officially checked-in to University housing by Monday, August 28, 2017 (for fall 2017) or Monday, January 15, 2018 (for spring 2018) will lose their housing assignment and forfeit their $250 Housing Deposit (advance payment).

Students with an assignment who are registered for class but have not officially checked-in to University housing by Monday, August 28, 2017 (for fall 2017) or Monday, January 15, 2018 (for spring 2018) will lose their housing assignment, forfeit their $250 Housing Deposit (advance payment), and be assessed a fee equal to 25% of the total value of their housing and meal plan license for fall 2017 and spring 2018.

Students who lose their housing assignment because of a No Show and want reconsideration for University housing must complete and submit a new application to University Housing and Residential Life.  Submitting a new application does not guarantee the opportunity to book another housing assignment.

12.  Room Consolidation

University Housing and Residential Life has the exclusive right to consolidate rooms in order to maintain occupancy and accommodate additional students into University housing.  In units where vacancies exist, a resident may be asked to relocate to a similar room within University housing.  Consolidation may occur within the same residence hall or between residence halls, but not between campuses or between a campus and Temple University-sponsored housing.  Details about room consolidations and occupancy changes to support maximizing full occupancy will be communicated to students following the end of the University’s drop/add period.

13. Housing Occupancy Extensions

During the fall 2017 - spring 2018 academic year, the 1300 Residence Hall, 1940 Residence Hall, White Hall, Morgan Hall, Edge Avenue North, Beech International Village, and the Temple Towers Apartments will remain open during Fall Break, Winter Break, and Spring Break periods.  Only students permanently assigned to these facilities who formally request an Occupancy Extension, by completing the “Housing Extension Request Form” on MyHousing using MyForms by the listed deadline dates, may take advantage of this break housing option. 

Students who submit requests after the posted deadline dates will be subject to a $50 late fee to be considered.  The Terms and Conditions of this Housing License, additional policies stated in the Break Housing Agreement, and all University policies are in effect during any break period.  Students may request accommodations for early arrival or late departure.

Students requesting to stay over the Winter Break Extension Period will be charged an additional fee if approved.  Details pertaining to the costs and procedures for all Extension Periods can be found online at http://housing.temple.edu.

14.  Smoking Policy

In compliance with Temple University’s Smoking Policy, smoking is prohibited inside all Temple University facilities and within 25 feet of its buildings.  This includes all common areas of the facilities and all private living areas. Violation of this policy will result in disciplinary action and/or removal from University housing.

15. Substance Free Residence Hall Policy

The illegal use, possession, consumption, and/or distribution of drugs are strictly prohibited within University undergraduate residence halls.  Alcohol use, possession, consumption, and/or distribution in undergraduate residence halls is prohibited by all undergraduate residents and guests whether of legal drinking age or not.  Violation of this policy will result in disciplinary action and/or removal from University housing.

16. Pets

The presence of any pets or live animals is prohibited with the exception of a certified service animal or approved assistance animal.  Students needing the assistance of such an animal must provide the Office of Disability Resources and Services with appropriate medical documentation and/or additional animal certification.  After applying with the Office of Disability Resources and Services, students will be required to complete a separate Service and Assistance Animal Form available at the Office of Assignments and Billing within University Housing and Residential Life.  Violation of this policy will result in disciplinary action and/or removal from University housing.

17.  Keys, Key Cards, and Locks

Keys will only be distributed to the student who has an assignment.  A student is issued keys to their unit in all locations except “1300” and Morgan Hall, where students are issued a key card.  Keys may not be transferred, duplicated, or given to another person.  Lost keys and key cards should be reported immediately to the Front Desk/Residence Life Office.  If a unit key is lost or stolen, the core of the unit will be changed and new keys will be issued.  Students will be billed the cost of changing the core, the replacement of keys, and labor. If original keys are not returned at the end of the License period, a student will be billed a Lock Core/Key Replacement fee.  Locks may not be changed nor may additional locks be installed.

18.  University ID Card Access

Students are required to use their University I.D. card to access the residence halls. The I.D. card remains the property of Temple University and is the responsibility of the student to whom it was issued. It may not be transferred or loaned to another individual. If the card is lost or stolen, it is the student’s responsibility to immediately have the card invalidated.

19.  Storage of Items Left Behind

University Housing and Residential Life does not provide any additional storage to students beyond the space within their unit.  After a student has completed official checkout, express checkout, or has otherwise vacated the unit, University Housing and Residential Life will send notice to the student’s Temple email and emergency contact address of any personal belongings left behind. The student’s University account will be assessed a $200 fee plus any costs incurred with removing, storing, and disposing of any belongings left behind. The student will have 10 days from the postmark of the notice to retrieve the property, or to request that University Housing and Residential Life hold the property for up to 30 days from the notice postmark.

Abandoned property not retrieved within this time will be disposed of.

20.  Furnishings

All student rooms are furnished with either a standard twin size or extra large bed/mattress, a dresser, a desk, and a desk chair.  Students assigned to apartment units are also provided living room furniture and a dinette with chairs/barstools (depending on unit).  Students may bring additional furnishings if it is in compliance with University Housing and Residential Life policies found in the Rights, Responsibilities, and Resource Guide. Students are not allowed to remove any furniture provided by University Housing and Residential Life.  Students who remove any furniture are subject to disciplinary action and/or replacement/repair costs of each item of furniture.

21.  Refrigerator and Microwave Rental

The University has partnered with a vendor to offer rental refrigerators and combination refrigerator/microwave units (“MicroFridge”) to students in residences (apartments, suites or rooms).  This is the only microwave oven permitted in the resident rooms/suites.

Residents are permitted to bring refrigerators that comply with energy efficient standards such as energy‐star.  Personal refrigerators are limited to one per double occupancy or two per four‐person occupancy.  For reasons of energy and space management, refrigerator size is limited to a capacity of no larger than 3.6 cubic feet.  For detailed information about rental product offerings and specifications please visit: https://www.campusspec.com/.

22.  Guest Policy

For the safety of all students, the admittance of guests (non-residents) into the facilities is controlled by the Guest Policy as outlined in the Rights, Responsibilities, and Resource Guide.   All students and their guests are expected to understand and follow the Guest Policy.  In addition to the specific provisions of the policy, all students must understand and agree to be bound by the following:

  1. The student host must escort any guest(s) at all times in University housing and are responsible for all guest(s) behavior.
  2. All guests must be signed in when they come into the facility and signed out every time they leave the facility.
  3. The University reserves the right to deny access to any guest that the University determines, in its sole discretion, has disturbed, is suspected of disturbing, or is likely to disturb other students residing in the facilities.
  4. Failure to adhere to or comply with this procedure may result in the confiscation of the student’s Guest Card and may result in disciplinary action.
  5. A lost or stolen Guest Card may be replaced for a $20.00 replacement fee.
  6. Minor guests are not allowed in the residence halls from Midnight to 8:00 am. A minor guest is any person, under the age of 18, who is not currently enrolled as a Temple University student.

23.  Damage, Repair, or Replacement

The cost for replacement, repair, correction, or damage to the unit or other University property will be assessed to the student(s) residing in the unit.  University Housing and Residential Life will determine the cost of repair or replacement due to damage or other loss for individual unit and all common areas.  Students will be held financially responsible for the cost of replacement, repair, or correction of unit or common area damage that the University determines occurs due to irresponsible behavior, abuse or vandalism.  Students of a specific living area will be held responsible for the cost of repairs of damages that occur in common areas of the specified living area, when the University determines that individual billing is not appropriate or possible.  When damages occur in common areas that are not considered to be specified living areas, the cost for the repair of the damage will be billed to all residents in the residence hall, when the University determines that individual billing is not appropriate or possible.  Decisions as to whether damages are billed to an individual or all students in a specified living area (i.e., room, suite, floor, or building) or to all students in the facility are made at the sole discretion of the University.  Temple University will determine the cost of repair or replacement due to damage or other loss for individual unit and all common areas.  University Housing and Residential Life will notify a student in writing of all damage, repair or replacement costs and assess all costs of repair or replacement directly to a student’s University Account.

24.  Care of Premises

Units will be cleaned and in good condition when a student moves in.  If a student notices any damage to the unit or that the unit is unclean, the student must report the damage/condition to the Residential Life staff at the point of official check-in on the inspection sheet provided by University Housing and Residential Life, or student will be responsible for all damages.  Students must report in writing to the Residential Life Staff, any damages caused by Temple University or its vendors to the unit in the course of repairs/service to the unit within 24 hours of the service date.  Students are responsible for maintaining their unit in a decent, safe, and sanitary condition.  The University will determine whether units are maintained in a satisfactory manner.

25.  Entry

Temple University reserves the right of entry to any unit by authorized Temple University personnel for the purpose of insuring the health/safety of occupants, inspection, emergencies, routine repairs and maintenance, and suspected policy violations.  Students may not deny access to Temple University personnel to perform maintenance and repair of the occupancy unit.  Temple University personnel may further enter when they have determined that a student has created an unreasonable noise disturbance and the student fails to or is not present to respond to the staff’s request to discontinue it.

26.  Compliance with the Law and University Rules, Regulations, and Policies

Residency is contingent upon compliance with the laws of the United States, the Commonwealth of Pennsylvania, all ordinances of the city or town in which the residence is located, as well as all applicable Temple University policies, procedures, rules, and regulations.    

Failure on the part of students to comply with all such laws and policies, including but not limited to Temple University Policies, will constitute breach of this Undergraduate Housing License.  The University reserves the right to temporarily relocate or remove a student from a housing unit for violations of this paragraph pending a formal hearing when, in its sole discretion, it is deemed appropriate to do so.

Students who are non-compliant may be charged financial penalties or issued sanctions in accordance with the University Disciplinary system.  If the University determines that a student has failed to comply with the above, it may impose financial penalties, disciplinary sanctions, revoke the student’s Housing License and/or remove the student from University housing.  A student removed from University housing for violations of this License or through University Disciplinary action will be responsible for all housing and meal fees for the full license period.  Temple University Housing and Residential Life Policies are set forth in the Temple University Rights, Responsibilities, and Resource Guide and the Student Conduct Code, which are available from the Office of University Housing and Residential Life at www.temple.edu/housing

In compliance with Pennsylvania’s College and University Student Vaccination Act of 2002, the University will provide information to potential residential students regarding the risks associated with meningococcal disease and the availability and effectiveness of vaccine.  All residents of University Housing and Residential Life, prior to officially checking in, must complete and submit the “Temple University Immunization Form – Meningococcal Vaccine” form, showing either Proof of Vaccination (certification) or a signed Waiver.  This form is available online at http://www.temple.edu/studenthealth/Forms.html.  No student will be permitted to reside in University Housing and Residential Life without this information on record at the University.  This process is managed jointly through Student Health Services and University Housing and Residential Life.

27.  Liability

Temple University assumes no liability for any injury to any person in the unit or for any loss or damage to any property contained in the unit. Temple University strongly advises all students to obtain appropriate private insurance to cover loss or injury to person and property and to remove items from their unit prior to University recesses.  Students agree to indemnify, defend, and hold Temple University, its officers, employees, trustees, and agent harmless from any and all claims, actions or costs of any kind arising out of any property damages, loss, bodily injury, or death occurring in the student occupancy unit or upon Temple University property caused by a student’s willful or negligent acts or omissions.

28. Behavior and Conduct

By booking a housing assignment and/or meal plan, a student living in Temple University housing understands and agrees to follow all published rules as defined in the Rights, Responsibilities, and Resource Guide, the Student Conduct Code, the Undergraduate Housing License and Dining Services Agreement, and any official University notification or publication applicable to residents and students.  Students who violate policy and procedure are subject to disciplinary action as set forth in the above documents. Students interested in reviewing the policy documents listed above prior to completing their booking can contact the Office of University Housing and Residential Life.

The University reserves the right to temporarily relocate or remove an individual from University housing for violations of this section pending a formal investigation and hearing when, in its sole discretion, the University deems it appropriate to do so.

Students in violation of the University’s policies related to weapons as defined in the Student Conduct Code will be immediately suspended from Temple University and removed from housing pending the outcome of their hearing.  This University policy applies to all students, even if otherwise permitted by law to carry a firearm. 

A student removed from University housing for violations of their license or through University disciplinary action will be responsible for all housing and meal fees for the full semester period during which the student is removed from University Housing and Residential Life.   If the removal occurs during the fall 2016 semester, the student will also be responsible for 25% of the housing and meal fees for the fall 2017 and spring 2018 semesters.

29.  Appeal of a Housing Policy Decision or Charge

A student wishing to appeal any University Housing and Residential Life policy decision or charge must do so officially in writing.  A student forfeits any rights to an appeal after the expiration of thirty (30) days following the date of any final decision or charge.  Letters should be addressed to the Associate Vice President or his/her designee.  Appeal letters must be in writing and include the name and student Temple University ID number of the student.  Students are encouraged to submit any official documentation to support their request of an appeal.  The merits of any appeal will be based on the written letter, support documentation, and records maintained by Temple University and University Housing and Residential Life.  Appeal decisions will be communicated to a student in writing.

30. Obligations

By booking a housing assignment and/or meal plan, a student living in University housing understands and agrees to follow all published rules as defined in the Rights, Responsibilities, and Resource Guide, the Student Conduct Code, the Undergraduate Housing License, and any official University notification or publication applicable to residents and students.  The Rights, Responsibilities, and Resource Guide is available at the following web site:
http://housing.temple.edu or http://housing.temple.edu/resources-and-services/rights-and-responsibili....

By booking a housing assignment and/or meal plan, or in the event that a student is assigned to University housing, a student is then required to live in University housing and is obligated to pay all costs associated with housing and meals for both the fall 2017 and spring 2018 semesters.